Hawaii Cycling Club

Minutes 10-8-05 Monthly Membership Meeting

The October monthly membership meeting was called to order at 09:38AM October 8, 2005 by Secretary Scotty Scott.

Present: Mary Osborne, Bob Schratz, Scotty Scott, Michelle Bono, Doug Wilkerson, Len Peddicord, Gerd and Jill Weber.

Treasurer Bob Schratz reported approximately $18,000 in the bank with $500 coming. Bob said the new order for jerseys would cost in the neighborhood of $42/jersey based on the last order. Price is very dependent on numbers of colors and complexity of design.

Leonard reported we have 72 active/family memberships.

Old Business Two new jersey designs were presented by Bob. He had sat down with designer the artist and cranked out the new conceptsjersey sketches. Those present liked the concept with some modifications. The colors are still presenting a challenge. Bob was going to go back and see what could be done with the colorsask the artist to change the colors to a brighter red and brighter yellow.

Michelle brought up a good point. What is the purpose of the Jersey? Is it fund raising, is it team identity, is promotional? What is the purpose of the Club? When you read the stated purpose of the Club, the question comes up, do we fulfill the stared purpose. After some significant discussion, we really didn’t come to any conclusions but felt next year’s Board ought to grapple with these questions/issues.

Hawaii State Cycling Association: Doug and Michelle brought up the issue that the folks on Oahu are trying to form a regional association under USA Cycling. They want to organize and coordinate racing within the state. Those present asked Doug if he could communicate to those folks on Oahu that we would like to participate but were in the midst of electing a new Board.

Article IV of the Constitution. At the last Board of Directors meeting, a revised Article IV was unanimously approved for presentation to the membership for final approval. A vote on the Board’s recommendation was not taken. because a majority of those present did not like the two-year membership provision. Following much discussion, the majority of those present felt Article IV should read as follows:

Dues: Dues are payable as follows:

Individual - $25/without jersey

Individual - $85/with jersey

One year Family membership (two members) - $35/without jersey

Those present also felt this issue plus the issues of two year membership and pro-rata payment should be differeddeferred to the new Board.

Bylaws – Finance. It was approved that the wording of the Bylaws should be changed to reflect that payments over $50 need approval of two officers.

New Business Elections – In accordance with the Bylaws, nominations were called for next year’s Board. Scotty said he would canvass the existing Board to see who wanted to serve next year. Of those present only Bob Schratz committed to serving serve another year unless another suitable person seeks the treasurer position. Doug Wilkerson stated he might be willing to serve on next year’s Board. Scotty will attempt to publish a ballot on the web site prior to the annual meeting.

The annual meeting and elections will be held November 12^th at a place to be determined, most likelythe Kona Brewing Co. Bob has that for action.

The meeting adjourned at 11:00.