Hawaii Cycling Club

Minutes 2-5-05 Monthly Membership Meeting

The February monthly membership meeting was called to order shortly after 09:30AM February 5, 2005 by President Chris Huber.

Present: Grant Miller, Janet Miller, Mary Osborne, Leonard Peddicord, Bob Schratz, Scotty Scott, Doug Wilkerson, Tom Solis, Jennifer Nottage, Chris Huber, Maggie Spears, Bill Van Horn, Steve Crane, Dusty Best, Leslie McDowell, and Jean Marie Barreaux.   

Scotty reviewed the changes to the By-Laws which were introduced at the last meeting but because of our rules could not be enacted until proper notification had been given. The minutes from the last meeting provided that notification. The Chair entertained a motion to adopt those changes to the By –Laws:

            1. Section 2 of the By-Laws be amended to read:

            Section 2.
Officers shall hold office for 12 months or until their successors are elected and duly installed.
Officers will serve from the first of December through the following November.

Officers will be current dues paying members of the club.”

            2. Section1 of the By-Laws be amended to read:

            Section 1.
Regular meetings of the club shall be held on the first Saturday of each month after the morning rides, at the Old Airport Kid’s playground, approximately 09:30 a.m. unless this falls on a holiday then the meeting will be the following Saturday.

Mary so moved, seconded by Jennifer. There was no discussion. Motion passed unanimously.

Chris then initiated a discussion concerning races. There was much discussion focusing on who would take the lead for Sea to Stars, whether or not we were scheduled for a state time trial. Chris will clarify with state and ask Gary if he wants to take the lead for Sea to Stars. Chris will also form a race committee.

It is understood for us to retain our USA Cycling membership we must have one sanctioned race a year.

Next there was a lengthy discussion concerning monetary sponsorship by the club for individuals to race off island. The main points were, should there be a limit on the amount, should there be a differentiation based on skill and should we sponsor tri-athletes. The club has a current policy which is dated 11/8/02 and needs revision. Scotty will draft a straw man for the executive board which then will be circulated to the membership for input. Scotty also solicited any suggestions for the straw man.

Leonard then discussed the issue of insurance and the need to renew the clubs insurance. The Executive Board will review the Clubs insurance and take the necessary action.

Leonard then stated that the paid up membership was at 59 with the addition of our newest member Jean Marie Barreaux. Jennifer requested a copy of the membership list with phone numbers. Scotty will ask if anyone has any objections to sharing their name and phone number with other members. A listing of those with no objections will be provided to the membership

The next followed a lengthy discussion concerning jerseys and shorts.  The main point being; should we change the design, include shorts, update sponsorship. Mary volunteered to work on design concepts and cost while Chris would attack the sponsorship issue. Hopefully by the next meeting we would have something concrete to evaluate. Leonard pointed out that we only have two large jerseys left.

Scotty then told everyone of two rides coming up on the East side:

On February 13th, Sunday at 7:30 we have scheduled a ride of approximately
 70 miles from Hilo to the Puna area.  The route will be from Mid-Pacific Wheel
 Bike Shop in Hilo to Pahoa (17miles) and then to the coast and the famous
 "red road".  Our trip will take the group to Kalapana area and then alone
 the oceanside road through Kapoho region and back to Hilo.  This trip is a
 beautiful run through a wonderful rain forest area and has coastal vistas
 beyond description.

 For those that choose not to meet in Hilo at 7:30 a.m. and would like a
 shorter route the group will stop in Pahoa to pick up any new riders that
 wish to join our group. Meet in Pahoa at the "new" subway shop just before
 turning off into the town of Pahoa.  We will be driving by there at about
 8:30 a.m. If you join the group in Pahoe then the ride will be cut in half
 (35 miles).


MARCH:

The March 13th, Sunday, ride will be different and I suspect new to most
riders.  We are following the same program for beginning the ride. Again
starting  in Hilo at Pacific Wheel Bike Shop at 7:30 a.m. The ride will be
a 50 miler, but this time it will involve climbing to 6,000 ft elevation
 in 20 miles. The route is up the road to Kuklani Prison (sounds exciting).
But wait.  This route is on a newly paved road that has relatively no
traffic- wonder why? The route will be a circle route so the return will
be a fast descent. Several of us have ridden much of the road and have
 found it to be very interesting, challenging, and a pleasure to ride.


If anyone needs overnight accommodations please call Steve Lundblad or
myself (Tim Stewart). We can put up a few folks quite easily.  Steve's
number is 895-2070 or Tim's number is 962-0725.

The meeting adjourned at approximately 10:30.